Welcome guide for incoming ULg staff and visiting researchers

26 5.1. IDENTIFICATION BADGE University of Liège staff members may have an ID badge provided by the institution. This allows for rapid identification of participants at meetings and conferences and gives staff access to discounts at several shops or events. It may also be needed to gain access to certain buildings. For more information on how to obtain a badge, consult th e ARH Intranet. Visiting researchers can also obtain a personalized badge by contacting the EURAXESS Centre i f their stay is longer than 2 months, and provided the legal conditions of their stay are met (confidentiality, intellectual property). 5.2. SALARY AND DEDUCTIONS Each employer allocates a gross sum income to their employee, which is agreed upon in the work contract or the agreement for public service agents who are subject to particular public service rules. The gross sum income is subject to various deductions, including social security payments (earmarked for various branches of social welfare: health care, family allowances, etc). The gross income after social security deductions is called the taxable income. The taxable income after the tax deduction is called the net income . This net income can be further reduced by other deductions such as special social security contributions, meal voucher deductions or be increased by employer social support such as a travel allowance. These deductions are directly paid by the employer to the various public administrations- ONSS (National Social Security office), SPF Finances (Tax Office) - SPF Economy, etc The NET income is therefore the salary that you will be paid monthy on your bank account. Each month, the employer prepares a detailed payslip which is available for download on the ULISWEB (the ULiège personnel database to which you have online access via your ULiège username and password). This document also includes the name of your administrative and financial managers. Access to UlisWeb: MyULiège > personnel > ULISWEB Each spring, your employer will issue a detailed account summary of your payslips from the previous year as well as a tax statement (Form 281.10). The latter is necessary for you to prepare your tax return. Your tax return includes all your professional earnings, income from real estate assets, etc from the previous year which are subject to possible taxation. In addition to the tax statement Form 281.10, you will receive documents from different organizations (banks, schools, daycares, insurance companies, etc) that are needed to complete the tax return. All documents must be returned to the Tax Administration Office (SPF Finances), either electronically or in hard copy. The deadline for submitting tax returns varies each year, but generally is around end June for the paper version and mid-July for the electronic version. After receiving and reviewing your return, the Tax Administration calculates your assessment and issues a statement. The document indicates the amount to be paid or the rebate to be received. If you need assistance completing your tax return, you can contact the tax office in your municipality. During the month of June, the EURAXESS Centre organises drop-in sessions during office hours to assist you with your return. N.B. Doctoral and postdoctoral grants (not to be confused with mobility grants) are only subject to social security contributions, given that they benefit from tax exemptions. Nonetheless, the tax return remains mandatory for doctoral candidates and postdoctoral fellows, but no professional income should be declared, apart from the special social security contribution and the employer social support contributions.