Welcome guide for incoming ULg staff and visiting researchers

7 3.1. PREPARING YOUR APPLICATION Contact a member of the ULiège academic or scientific staff involved in your research field at the University of Liège to draw up and agree upon a research proposal that you will complete while in Liège. If you are the recipient of a grant or under contract with the University, complete the human resources forms ( fiche signalétique) in conjunction with your supervisor. If you will not receive a salary or a fellowship from the University of Liège, you will be registered as a visiting researcher. Along with your supervisor, fill in, the online application form and the fiche d’intention . Send them to the ULiège EURAXESS Centre ( contact: Brigitte ERNST). Include documentation demonstrating that you have an adequate grant or salary for your stay (minimum €1593,81 2 gross /month). The EURAXESS Centre will process your application, in conjunction with the ARH (Human Resource Department) and –when necessary - the Employment Office of the Walloon Region. IMPORTANT: If you do not have sufficient income or a grant, your stay will be limited to 90 days. In this case, you may need a short stay type C visa to come to Belgium, and you will still need to prove that you have adequate financial support for the duration of your stay. 3 A PPLYING FOR A VISA If you are a European Union national, no visa formalities are needed to work in Belgium. If you are not a European Union national, the following procedures apply and vary depending on the length of your stay and your status (see table on the next page). New procedures for type D Visas: In January 2019, the long term visa process for workers changed, in order to comply with the implementation of the EU Single Permit directive of 2011. 2 See ( in French or Dutch only) For researchers, the hosting agreement remains temporarily valid. Hosting agreements exempt researchers from work permit. For professors, lecturers and assistants, ULiège has to first ask a work permit from the Walloon Region Employment Office, who when approved, will then send the visa application to the Ministry of Interior. The delay of delivery for the visa (usually 2 months) is likely to be extended. C OST OF A TYPE D VISA APPLICATION: A long term type D visa application for Belgium is subject to 2 different fees:  the first is called a « handling fee » which covers the management of the application by the embassy  the second is called an « administrative fee » and covers the management of the application b y the Ministry of Interior (Office des Etrangers) . It is set at 63€, 207€ or 363€ (at the date of publication). If you are subject to this fee, you must pay it before submitting your application. Do not forget to bring proof of payment when you report to the embassy. If your application involves more than one person, the fees apply to each individual. These fees are not reimbursed if your application is turned down. Exception: Students and researchers who have obtained a scholarship by a Belgian authority (FNRS, WBI, ARES…) or higher education institution (university grant for doctoral or postdoctoral fellows) are exempt from paying this fee by presenting their funding certification. If you have not received it, contact your file manager in the Department of Human Resources or the EURAXESS centre. 3 For more information (in French and Dutch only), see